Who is responsible for looking after my information?
Edward Chambers trading as Edward Ashley Photography, 92 Debdon Gardens, Newcastle upon Tyne, NE6 5TS, is registered with the ICO. Edward Chambers is responsible to ensuring that Edward Ashley Photography complies with the General Data Protection Regulation (GDPR). Edward Chambers is the "data controller".
Why does Edward Ashley Photography collect personal information?
Edward Ashley Photography requires the information in order to carry out the wedding photography services and for marketing purposes (if you have requested this).
What Information does Edward Ashley Photography collect?
Valuable personal information held includes your name, address, telephone number, and email address. Additionally, non-personal data, that would not lead to identifying a living individual, such as wedding date and venue, and information you provide via the Wedding Information Form, is also held. From time to time in discussions and emails you may choose to discose other information, most commonly about your wedding day details, which is not formally recorded anywhere. Edward Ashley Photography keeps records of people's personal information up to date as individuals inform Edward Ashley Photography of the changes.
Where does this information come from?
Information Edward Ashley Photography receives about individuals comes only from individuals, most commonly via the website, online gallery, email, social media, in person at wedding fairs, or the Wedding Information Form.
Who might this information be shared with?
Edward Ashley Photography may share clients' information with the other photographers, who have been contracted to carry out photography by Edward Ashley Photography, to the extent that is necessary to allow these photographers to perform their assignments. This will most likely take the form of sharing information provided by the clients when filling in the Wedding Information Form.
Otherwise, Edward Ashley Photography never shares information with anyone else unless written consent has been received from the individual concerned. The exception to this is where your consent is lawfully overruled, for example via a court order.
How long is my information held for?
Any information received by Edward Ashley Photography will not be kept for longer than is necessary for the purpose(s) set out above. Edward Ashley Photography will usually delete personal data falling within the categories set out below within a reasonable time period of:
Blog: when an individual unsubscribes from the blog, or when any resulting communication with the individual has stopped
Newsletters and/or guides: when the individual has received the newsletter or guide, or when any resulting communication with the individual has stopped
For clients where photography has been booked for their wedding day: once communication has completely ceased, which may be sometime after the wedding date, owing to ongoing communication. For example, notifying individuals that an online gallery is expiring may take place many months after the wedding date.
Enquiries from prospective clients about potential wedding bookings: once communication has completely ceased.
Any paper copies of the Wedding Information Form will be printed solely for use on the wedding day and then destroyed immediately after the wedding day.
Edward Ashley Photography has measures in place to keep the personal data held safe and secure - all data is stored solely electronically and is always password protected.
While Edward Ashley Photography will use all reasonable efforts to safeguard your personal data, you acknowledge that the use of the internet is not entirely secure and for this reason Edward Ashley Photography cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet
What happens if there is a data breach?
If there a data breach, this is reported as necessary to the ICO and investigated thoroughly. You are also informed immediately.
What if I have a problem?
How can I access the information held about me?